Describe the standard stages of SAP Payment run?


Posted On: Feb 22, 2018


    1 Answer Written

  •  devquora
    Answered by devquora

    The standard stages of an SAP payment run typically involve several steps to process and execute payments. Here is an overview of the standard stages:

    • Configuration: The payment run process begins with configuring various parameters in the SAP system. This includes defining payment methods, payment terms, bank master data, house banks, and payment program variants.
    • Proposal Run: In this stage, the system generates a proposal for the payment run based on open invoices, payment terms, and other criteria. The proposal run creates a list of payments to be made, including vendor invoices, customer payments, or internal transfers.
    • Manual Review: Once the proposal run is completed, the payment proposal list is reviewed manually by the responsible person. They may verify the details, such as payment amounts, payment terms, and due dates, and make any necessary adjustments or corrections.
    • Payment Medium Selection: In this stage, the system determines the payment method to be used for each payment based on the payment program variant defined in the configuration. The payment medium selection process generates payment files or documents that contain the payment details.
    • Payment Printing or Electronic Transmission: If physical checks or payment devices are used, this stage involves printing the payment documents. Alternatively, for electronic payments, the payment files generated in the previous stage are transmitted to the respective banks or payment service providers through electronic means.
    • Payment Execution: Once the payment documents or files are prepared, they are sent to the bank for processing. The bank executes the payments, which may include transferring funds, issuing checks, or initiating electronic transactions.
    • Bank Reconciliation: After the payment execution, the system reconciles the bank statements with the payment documents or files. This process ensures that the payments made by the bank match the payments initiated in the SAP system. Any discrepancies are identified and can be resolved through the bank reconciliation process.
    • Clearing and Accounting: Finally, the system updates the accounting records to reflect the payment transactions. The open items, such as vendor invoices or customer payments, are cleared, and the corresponding accounting entries are posted in the general ledger.

    These stages may vary slightly depending on the specific SAP system version and customization implemented in an organization. It's important to consult the SAP documentation or consult with an SAP specialist to understand the payment run process in detail for a particular system setup.

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